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Job Details

Salary: Competitive plus excellent benefits
Contract: Permanent
Hours: 37.5 per week
Location: Crawley, West Sussex
Closing date: 25th February 2020
Here at Virgin, we love people and believe everyone should be treated as an individual. After all it's how we treat one another that makes us feel special. If you do require any adjustments to support you throughout our interview process, please contact a member of our Talent Experience Team.
Many of our staff at Virgin work flexibly and in many different ways, including part-time, different core hours or remote working. Please talk to us at your application or interview stage about the flexibility you need. We can’t promise to give you exactly what you want, but we are happy to explore what’s possible for the role.


In a nutshell

This is a fantastic opportunity to join the Property & Facilities team as a Property Contracts Executive, here at Virgin Atlantic!

In this role you will responsible for the daily management and responsibility of Virgin Atlantic’s company vehicle fleet, utilities, stationery & printing, warehousing and archiving contracts. You'll also provide support to arranging events on Virgin Atlantic managed properties, as well as management of Virgin Atlantic property car parks (access restrictions).

Invoice management/tracking will also be part of your role, supporting the Property & Facilities strategy. Alongside this you will provide cover and support to Property Operations Manager – Non IFM and Property Contracts Executive.

Day to Day
  • First call and responsible for daily running of the following areas:
Archiving/Warehouse and stock control contract: controlling stock levels and arranging logistics of required stock.
Stationary and printing contract: first call of contact for stationery users, maintain the stationery catalogue and authorized users.
Company vehicle contract support: fleet audits, vehicle replacements and lease renewals, airport vehicle passes, insurance claims.
  • First point of call for company vehicle drivers.
  • Plus, ongoing collaboration with our Finance department to ensure invoices are being processed accordingly.
  • Financial variances accurately completed. Whilst making sure budget is maintained within agreed limit.
  • Support department budgeting process.

UTILITIES CONTRACTS:
  • Ensure purchase orders are maintained so that all invoices are paid in accordance to their terms. Plus, ongoing collaboration with our Finance department to ensure invoices are being processed accordingly.
  • Financial variances accurately completed. Whilst making sure budget is maintained within agreed limit.
  • Working with suppliers and consultants to ensure supplies are maintained on cost effective tariffs.
  • Keep trackers to show trends in energy usage across our property portfolio.

EVENT MANAGEMENT:
  • Support organization to carry out events within VA properties.
  • Ensure H&S, RAMS and compliance adhered to.
  • Ensuring appropriate location and services are safe and available, causing no disruption to daily operation/functions.

VIRGIN ATLANTIC PROPERTY CAR PARKS:
  • Ensuring the correct use of car parks within the properties of Virgin Atlantic. Accurately maintaining the ANPR database.
  • Maintaining and establishing the relationship with car park management teams and technology supplier.


About you

You will be analytical, able to multi task and prioritise workload. Be well organised, able to coordinate activity. Must have financial awareness with ability to work confidentially and strategically.

Flexibility and confidence to work in unknown areas. Computer literate in all Microsoft packages, specifically Outlook, Excel and PowerPoint.

Must have good communication and interpersonal skills, attention to detail and ability to see opportunities for continuous improvement.

If the above sounds like you, we would love to hear from you!
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We recognise the value you add to our dynamic company. That's why we give our people the rewards that they deserve. We have a whole host of benefits to help you enjoy life to the full, including up to seven flights a year to a wide range of fabulous Virgin Atlantic destinations. Of course, you can also take advantage of discounts on our amazing Virgin Holidays hotels. We also offer a competitive benefits package including pension and private medical schemes and life assurance. You can even self-select what’s important to you through our benefits portal. We appreciate that life is busy, so when operationally possible, remote working is available.
BE YOURSELF - OUR DIFFERENCES MAKE US STRONGER

Virgin Atlantic and Virgin holidays are committed equal opportunities employers and positively support applications from suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy and maternity. Diversity brings strength which is why we strive to provide an inclusive environment where individuality is celebrated, and we can unleash the potential of our forward-thinking mix of people.

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